Coming soon

Got subtrade compliance handled —
or just been lucky?

Luck runs out and you'll be liable.

Subtrade compliance is legally necessary — not a nice to have.

You're on the list. We'll be in touch when early access opens.
No credit card required  ·  Free to join  ·  Lock in $9/mo founding price
✓Works in Canada & USA
✓Built for General Contractors
✓Necessary even if you're on Procore or Buildertrend
The problem

Spreadsheets work fine.
Until the day they don't.

Most GCs track subtrade compliance docs manually. It holds together — until a site incident, an audit, or a lapsed certificate turns into something much worse.

📄
An expired compliance doc on an active site
A subcontractor's insurance or safety certification lapses mid-project. You didn't notice. If something happens on site or during an audit, you're the prime contractor. You're exposed. That paper trail is your only protection.
📋
No one owns the tracking until it's too late
The folder is there. But nothing sends a reminder. Nobody gets an alert. The GC only finds out something slipped when a regulator asks for documentation that expired six months ago.
⚖️
A sub's WorkSafeBC or WCB cert expires. There's an incident. Now what?
You're the prime contractor. The investigation starts. Their coverage had lapsed — and you didn't know. The fine, the claim, the legal exposure doesn't land on them. It lands on you. Are you confident right now that every sub's cert is current?
Know your exposure
Why does this matter to a GC?
Most GCs check their sub's WCB or WorkSafeBC status online and move on. Here's why that's not enough.
🛡️
Proof of due diligence
If something goes wrong — injury on site, WCB audit, legal dispute — a timestamped clearance letter is your documentation that you checked before hiring and before payment. A screen you browsed and didn't save leaves you with nothing to show.
⚖️
The letter, not the lookup, shields you
Both WCB Alberta and WorkSafeBC explicitly link your protection from premium liability to having obtained a clearance letter. Informally browsing their status may not be enough to shield you if the sub's account lapses and WCB comes after you for unpaid premiums.
📝
It must be addressed to you specifically
WorkSafeBC notes that a clearance letter addressed to someone else offers you no protection. It needs to name your company as the requestor to be valid for your purposes. Someone else's letter does nothing for you.
💰
Contracts require it before payment
Many construction contracts require a clearance letter on file before each draw or payment release. The PDF is the paper trail for your project records and for your clients. If you can't produce it, you have a problem.
SubtrackerHQ stores the letter, timestamps when it was uploaded, and reminds you before it needs to be renewed. The paper trail is automatic.
The product

Subcontractor compliance is your liability.
Until you have a system that tracks it for you.

One dashboard. Every sub. Every cert. Every expiry date. Reminders before anything lapses.

app.subtrackerhq.com
◈ Dashboard
⊕ Subcontractors
⊘ Compliance docs
⊙ Settings
Expired
1
Needs renewal now
Expiring soon
2
Within 30 days
All current
14
Across 8 subtrades
Compliance status — all subtrades
Expired Rocky HVAC Solutions WorkSafeBC Clearance 14 days ago Chase renewal
Expiring Peak Electrical Ltd. WCB Clearance Letter 5 days Send reminder
Expiring Anchor Plumbing Liability Insurance COI 18 days Send reminder
Current Summit Framing Co. WorkSafeBC Clearance 74 days View
How it works

Set it and forget it.
We take care of the rest.

No training required. No integration headaches.

01
Add your subcontractors
Enter your subtrades — name, trade, email. Takes two minutes per sub. You only do this once.
02
Log their compliance docs
Add their WorkSafeBC clearance letters, WCB certs, liability insurance — whatever your jurisdiction requires. Enter the expiry date and upload the doc. Done.
03
Get reminded before anything expires
SubtrackerHQ emails you 30 days before a cert expires. You chase the sub, get the renewal, upload it. No surprises. No gaps. No liability.
Features

Everything a growing GC needs.
Nothing you don't.

🔍
Already using Procore, Buildertrend, or BuildingConnected?
You still need SubtrackerHQ. Those platforms manage your projects — none of them automatically track compliance document expiry dates or alert you when a subtrade's WorkSafeBC or WCB cert is about to lapse. That gap is where contractors get exposed. SubtrackerHQ runs alongside whatever platform you're on.
🔔
Automatic expiry reminders
Get emailed 30 days before any compliance document expires. Fully configurable. No action needed until the reminder lands in your inbox.
📁
Document storage
Upload clearance letters, COIs, and certifications directly. Everything linked to the right sub — no more hunting through email attachments when an auditor calls.
🌍
Works anywhere
WorkSafeBC in BC, WCB in Alberta, WSIB in Ontario, workers comp in any US state. You label the document type — we track the expiry. No jurisdiction locked in.
⚡
One dashboard, all your subs
See every subtrade's compliance status at a glance. Green is current. Amber is expiring. Red is expired. Know exactly where your exposure is, right now.
📧
Notify your subs directly
Optionally send the reminder straight to the sub's email so they chase their own renewal. You get notified when it's uploaded. Less chasing, same protection.
👷
Built for General Contractors
Sign up, add your subs, log their docs. You're up and running in under an hour. No onboarding calls. No sales process. No enterprise pricing.
Who it's for

Built for General Contractors

MK
Mike K.
Owner, residential GC — Vernon, BC
We found out mid-project that our framer's WorkSafeBC cert had lapsed. If there'd been an incident in that window we'd have been holding the bag. The paperwork scramble after was brutal.
TL
Tanya L.
Project manager, commercial GC — Calgary, AB
WCB clearances are supposed to be collected before any sub sets foot on site. In reality they're chased after the fact and tracked in a spreadsheet nobody updates. It's an audit waiting to happen.
RS
Ryan S.
Operations manager, GC firm — Austin, TX
We're on Procore. It does a lot of things well. Tracking subcontractor insurance expiry dates is not one of them. We've been managing that separately in a sheet for years.
Pricing

Simple, flat pricing.

Join the waitlist and lock in $9/month for life. Launch pricing will be $49/month. The cost of one missed compliance gap pays for years of SubtrackerHQ.

Founding member — early access
$9 / month
Lock in $9/mo for life. When we launch publicly, the price goes to $49/month.
That's $480 saved every year — for life.
  • Unlimited subcontractors
  • Unlimited compliance documents
  • Automatic expiry reminders
  • Document upload and storage
  • Sub notification emails
  • Works in any jurisdiction
  • Priority support during launch
Join the waitlist — lock in $9/mo
No credit card required
Cancel any time
Get early access

Be the first to know
when we launch

Join the waitlist and lock in founding member pricing. Waitlist members will be the first to get access when we launch.

You're on the list. We'll email you when early access opens.
MK
TL
RS
+
Join GCs already on the waitlist